Outsourced Bookkeeping Services
Focus on your business. Leave the finances to us.
At The Paperwork Team, we take the hassle out of managing your financial records so you can focus on what matters most: running and growing your business.
If you’re struggling to keep up or understand your numbers, know that you’re not alone. Many business owners feel overwhelmed by bookkeeping, but with the right support, it’s one less thing to worry about.
No obligation. No pressure.
Discover what makes our services stand out...
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Who can benefit from professional bookkeeping?
Our outsourced bookkeeping services are for:
- Startups that want to get it right from day one, not fix it in year three
- Businesses growing faster than their owner can keep up with
- The financial control of an in-house team, without an in-house salary
We help all types of businesses at The Paperwork Team, but if you’re a company going through significant growth or a new startup, then that extra bit of support can make all the difference. Likewise, if you don’t have the budget or space to host an in-house finance department, outsourcing your bookkeeping can keep you on track without breaking the bank.
Our tailored bookkeeping services
Our professional team manages the day-to-day bookkeeping tasks that can be confusing and time-consuming for busy business owners. With our support, you’ll have a clear snapshot of your company’s finances and expert guidance when making informed business decisions.
Whether you need to get back on track with your finances or need someone to explain the numbers in a way that is clear for you, we’ll adapt our approach to meet your needs.
Our professional bookkeeping services cover:
Record keeping and compliance
Supplier management
Bank reconciliations
VAT preparation and filing
Cash flow forecasts
Financial statements
Credit control
CIS processing
Management accounts reporting
Payroll processing & more
Bespoke Service Packages & Pricing
Every package starts with your free 8-Point Business Health MOT, worth £150.
See exactly where your numbers stand before you spend a penny with us.
Stabilise
For business owners who want accurate books, sorted for you.
Compliant, correct, and never a mystery, handled for you.
- Your books reconciled every month, so you always know your numbers are right
- One shared point of contact from our bookkeeping team, not a different person every time
- A tidy month-end close, so your books are always ready for your accountant, a lender, or HMRC, no scrambling needed.
Our promise: if something needs your attention, you hear it from us in writing, before it’s a problem.
For businesses that just want their books properly kept, and one point of contact.
Optimise
For business owners who want problems flagged early, not late.
Know what happened, why, and what to watch, before month end.
- Everything in Stabilise, checked every fortnight, so issues get caught in weeks, not at year end
- A named bookkeeper who knows your business, backed by a monthly senior review
- A plain English monthly pack: profit and loss, who owes you, and who you owe
Our promise: any issue that could affect your numbers reaches you while there’s still time to act.
This package includes financial advisory for clients wanting to make data-driven decisions.
Grow
For business owners ready for finance-director-level insight
A finance director’s eye on your business, without a finance director’s salary.
- Everything in Optimise, checked every week, so you’re never more than a few days behind
- A named, part-time Finance Director for your business, with a direct line
- A monthly commentary and scorecard built around the 3 to 5 numbers that matter most to you
Our promise: a call and clear answers every month on how your business is doing.
For growing businesses that want the full Virtual Finance Office service, delivered weekly.
Add-On Services – One-time fees
- Catch-up Bookkeeping – For clients with messy books.
- Tax Filing – Self-Assessment returns
- Financial Training for Business Owners – Understanding your finances and reports better.
- Annual Budget Planning – Setting up financial goals for the year
Why choose The Paperwork Team?
Let us take the hassle out of bookkeeping so you can focus on growing your business. Our expert outsourced professional bookkeeping services ensure accurate records, timely reporting, and peace of mind.
Professionalism
Friendly and approachable team, giving you straight answers in plain English, not jargon dressed up to sound clever.
Flexibility:
Scale up when business is booming, scale down when it isn’t, never pay for more than you need.
Customisation:
No off-the-shelf package pretending to fit your business.
Confidentiality:
Your numbers stay between us. Private and secure. Always.
Ready to get started? Contact us now for a free consultation and discover how we can transform your financial management.
What is outsourced bookkeeping?
Outsourcing your bookkeeping means delegating the tasks to a professional bookkeeping company so you don’t have to worry about them. Perhaps you’re busy with the day-to-day running of your business, or maybe you just don’t know how to manage your books effectively. Whatever your struggles are, The Paperwork Team will take them off your hands.
Business owners choose us to do their bookkeeping to save time and stress. While we’re reconciling bank accounts and setting up bookkeeping and accounting systems, you could be growing your business, achieving personal goals, or simply enjoying a well-earned break!
Professional bookkeeping software we use
Xero Gold Certified Bookkeeping Services
As Xero Gold Certified partners, we bring our advanced knowledge and a personal touch to your bookkeeping needs. We’ll help you use Xero’s user-friendly platform to simplify and automate the boring parts of bookkeeping. With seamless, error-free accounts, you’ll have more time and peace of mind to focus on what matters most.
Our services include:
Upgrading to Xero from your existing software
Setting up and fine-tuning your Xero account
Reconciling bank transactions, keeping the financial data spotless
Processing invoices, bills, and payments
Producing timely and accurate reports
Preparing VAT returns and keeping you compliant with Making Tax Digital (MTD)
Quickbooks
We’ll help you utilise QuickBooks software to track expenses, process payroll, prepare taxes, and so much more. It’s just one solution for small businesses and freelancers who need a convenient way to keep up with their finances. With the tools and flexibility QuickBooks has to offer, you can streamline your accounting processes and gain a better understanding of your financial data, but it’s crucial to remember that it requires consistent and accurate input to yield meaningful results and may not be the optimal solution for every business’s unique needs.
Sage
Sage Accounting Software is a scalable solution for businesses of all sizes, offering tools for financial management, bookkeeping, compliance, and growth. Whether you’re a startup or an established business, Sage has everything you need to handle day-to-day bookkeeping and dive deeper with advanced financial reporting. We’ll make sure you use Sage to its full capability, tailoring it to the evolving needs of your business.
How our bookkeeping service works
We take on the tasks, troubleshoot the challenges, and share our expertise to enhance your business. Relax, breathe, and delegate any (or all) of your bookkeeping to-do list with confidence.
1. Tell us what you need
Choose from our flexible bookkeeping services delivered in a way that works for you. Whether you need to clear a backlog or need ongoing support, we’ll work closely with you to meet your business needs.
2. We'll set it up
We set up your bookkeeping software straight away, if you haven’t done this already, ensuring it is structured correctly for your industry and to enable us to work collaboratively.
3. Lean on us
We’ll learn how you like to work and tailor our services to meet your expectations. If you have any questions or need additional support, our experienced team is always happy to help. No jargon here!
How do you charge?
We recommend one of our fixed monthly packages, Stabilise, Optimise or Grow, for most ongoing work. Each one gives you a fixed monthly fee, so there are no surprise bills, and a different depth of support: from keeping your books compliant, to catching problems early, to a finance director’s view of your business every week, so you only pay for the level of insight you actually want. An hourly rate is available for one-off or occasional project work, but it’s the least cost-effective option if you need anything ongoing.
*All prices are exclusive of VAT
Do I need bookkeeping software?
Using bookkeeping software isn’t right for every business. We would only recommend it if we felt it would benefit you to have more up-to-date financial records and if streamlining your processes would be more time-efficient for you.
Our team have expertise in many types of bookkeeping software, including Xero, QuickBooks, Sage and Free Agent. We also know how to get the best out of Hubdoc, Dext, Auto Entry, A2X, and many other time-saving applications.
What are the benefits of UK-based bookkeeping?
We understand, it’s not easy outsourcing essential services like bookkeeping to a team you’re unfamiliar with. That’s why at The Paperwork Team, we value transparency. Our team members work remotely in the UK, providing dedicated support that helps you with many back-office tasks that take up time and require expertise.
Our local bookkeepers know what it takes to run a business, and being based in the UK means we can respond quickly to your emails, ensure conversations happen in real time and that your questions are never left unanswered.
What areas do you cover?
We provide bookkeeping services to companies in and around the Shipston-on-Stour area and Warwickshire. That’s where our office is based, but thanks to the power of technology and our experienced UK-based bookkeepers, we can also support companies nationwide. Wondering if and how we can help you? Just give us a call.
Can I do my own bookkeeping?
Yes, plenty of business owners do, especially when things are straightforward. The trouble usually starts once the compliance side gets complicated, keeping up with VAT rules, Making Tax Digital, payroll deadlines and HMRC requirements takes real time to stay on top of, and getting it wrong can be costly.
If you’d rather keep it in-house but want to do it properly, our 1-1 training sessions (from £250*) will get you set up and confident in Xero, so you know exactly what you’re doing and why. And if it ever gets to be more than you want to handle yourself, we’re only ever a call away.
*All prices are exclusive of VAT
What if my books are already a mess or behind?
You wouldn’t be the first, and there’s no judgement here. Whether it’s a few months behind or a few years, our Catch-up Bookkeeping service is built exactly for this: we’ll work through the backlog, get everything reconciled and up to date, then move you onto whichever ongoing package fits from there. The sooner it’s sorted, the sooner you stop worrying about it.
How do I switch from my current bookkeeper or accountant?
Simpler than you’d think. We’ll usually ask for an introduction to your previous bookkeeper or accountant, and a short handover of where things stand. If that feels awkward, we’re just as happy to skip it and do our own checks instead. Either way, we take care of the rest, nothing gets missed, and there’s no gap in your records.
Which package is right for me, Stabilise, Optimise or Grow?
It depends on how closely you want us watching your numbers. Stabilise is right if you just want your books accurate and compliant, so you know nothing is wrong. Optimise is right if you want to know not just what happened, but why, with problems flagged early. Grow is right if you want a finance director’s eye on your business every week, without hiring one. If you’re not sure, book your free Business Health MOT first, we’ll recommend a starting point based on what we actually find in your numbers, not a guess.
Do you handle VAT returns and Making Tax Digital?
Yes, and it’s not just VAT anymore. Making Tax Digital is expanding to Income Tax Self Assessment too, and plenty of business owners don’t yet realise it affects them. We’re already experienced with both VAT and MTD for ITSA submissions, so you’re covered now and ready for what’s coming, without having to work out the rules or track the deadlines yourself, we do that for you.
Is there a minimum contract, and can I cancel?
Just one month’s notice, that’s it. We’d rather you stay because you’re genuinely getting value from working with us, not because you’re locked into a long contract, so if it isn’t working for you, one month’s notice is all it takes.
What happens during the free Business Health MOT?
We check one month of your real records against 8 points: bank reconciliation, duplicate bills, draft or unapproved items, overdue payables and receivables, opening balances, VAT and tax coding, customer and supplier records, and general record keeping. Each point is marked green, amber or red. Within 24 to 48 hours, you get a written, one-page report you keep either way, plus a follow-up call in plain English to talk through what we found. Worth £150, yours free, no obligation to do anything next.
Frequently asked questions about our outsourced bookkeeping services
We want you to feel confident in our bookkeeping services and will happily answer any questions you have. Take a look below at some of the most common bookkeeping questions we get asked.
If you have any further questions, please book a call.